641X - Administration Specialty LDO

Designator Description


Officer technical managers who perform duties in the field of administration, personnel, manpower planning and requirement determination studies, organization planning, postal functions and printing. They must have a broad knowledge of administrative and personnel procedures, Navy Department/staff/fleet organizations, regulations, and directives in an array of related assignments. They may serve as, but are not limited only to serving as, commanding officers, executive officers, officer-in-charge of Personnel Support Activities/Detachments, or in various operational and staff billets.

Voluntary Education

Voluntary Education

In addition to obtaining certifications in your field, voluntary education is another way to enhance job performance. Options for voluntary education include:

For help in making informed choices on schools and education programs when using tuition assistance, see:

Collateral Duty / Out of Rate Assignments

Navy collateral duties/out of rate assignments play a vital role in the day-to-day operations and duties that Officers and Enlisted Sailors perform. Certifications and licenses are also available in these collateral duties/out of rate assignments, so please go to the Collateral Duty/Out of Rate Assignments search feature (under the Navigator) and explore more opportunities to get certified.

Opportunities Related to Academic Degrees

Out of rate or designator requests for exam funding for credentials related to an earned academic degree or a semester course may also be funded if it can be directly related to an industry certification or state license.

For example, if you have a degree in Human Resources but are serving as a Culinary Specialist, you can get funding for a Professional in Human Resources (PHR) certification.

If the completed degree is not in the Sailor's Joint Service Transcript (JST), the Sailor must provide proof of completion with the Voucher Request Form, OPNAV 1500/57 for funding approval. The requested credential must be included on the Navy COOL website, and the Sailor must meet all other eligibility requirements.

As with any credential, you must meet all other eligibility criteria and the certification or license vendors' requirements.

Opportunities for Prior Rate or Designator Sailors

If you have cross-rated or redesignated, you now are eligible for certifications and licenses mapped to your prior rating or designator. The “Navy Bucks” icon on the Navy COOL page for your previous position/rate indicates which certifications and licenses may be funded.

As with any credential, you must meet all other eligibility criteria and the certification or license vendors' requirements.

Opportunities Related to Off-Duty or Command-Sponsored Training

If you can document that you have completed an on- or off-duty training course that fully prepares you for a civilian certification or license, you may now be eligible to have the credential exam funded.

For example, if you took a Command-sponsored Emergency Medical Technician course, you may be eligible for funding for an EMT Basic credential.

The requested credential must appear on Navy COOL, although it does not need to show the Navy Bucks icon to be funded.

College course completion must be annotated in your Joint Service Transcript. Formal off-duty or command-sponsored training should be visible in your Electronic Training Jacket (ETJ). In lieu of an ETJ entry (where training cannot be entered into the ETJ) you will need to submit some form of, proof of completion (a certificate of completion from the course/training is sufficient). If neither of the previously mentioned methods of validating proof of completion are available, then a command correspondence (such as a command letter, memo, or PG-13 form) describing the training along with the OPNAV 1500/57 Professional Certification and Licensing Voucher Request (COOL Voucher Request Form).

As with any credential, you must meet all other eligibility criteria and the certification or license vendors' requirements.

Opportunities for Navy Reservists

If you are a Navy Reservist, officer or enlisted, you may now be eligible for funding for credentials related to your civilian occupation. The certification or license must have relevance to the needs of the Navy, and must appear on Navy COOL, although it does not need to show the Navy Bucks icon to be funded.

To validate your civilian occupation, you will need a screen shot from Navy Standard Integrated Personnel System (NSIPS) showing the Civilian Occupational Code. Please send the NSIPS screenshot with your OPNAV 1500/57 Professional Certification and Licensing Voucher Request (COOL Voucher Request Form).

In lieu of NSIPS documentation you may also submit a command endorsed and executed NAVPERS 1070/613 (PG-13) Administrative Remarks form noting your civilian occupation along with your OPNAV 1500/57 Professional Certification and Licensing Voucher Request (COOL Voucher Request Form). You must sign the PG-13.

As with any credential, you must meet all other eligibility criteria and the certification or license vendors' requirements.

Prior Other-Service Occupation

If you are Navy (Active or Reserve), you may now be eligible for funding for credentials related to prior other-Service (Army, Air Force, Marine Corps, Coast Guard) occupation. The certification or license must have relevance to the needs of the Navy, and must appear on Navy COOL, although it does not need to show the Navy Bucks Navy Bucks icon icon to be funded.

To validate your prior other-Service occupation, you will need to provide Navy COOL with a document (e.g. DD-214; or Military Service School completion certificate; or other document) showing your other-Service occupation. Please send the document (scanned & emailed) with your OPNAV 1500/57 Professional Certification and Licensing Voucher Request (COOL Voucher Request Form).

As with any credential, you must meet all other eligibility criteria and the certification or license vendors' requirements.

Credentials Earned & Maintained Prior to Joining the Navy

If you are Navy (Active or Reserve), you may now be eligible for funding for credentials that were earned, and maintained, prior to entering the Navy. The certification or license must have relevance to the needs of the Navy, and must appear on Navy COOL, although it does not need to show the Navy Bucks Navy Bucks icon icon to be funded.

To validate your earned & maintained credential, you will need to provide Navy COOL with a scanned or emailed document (e.g. credential certificate document, screenshot from your credential dashboard, digital badge, etc…) showing the credential earned and maintained. Please send the document (scanned & emailed) with your OPNAV 1500/57 Professional Certification and Licensing Voucher Request (COOL Voucher Request Form).

As with any credential, you must meet all other eligibility criteria and the certification or license vendors' requirements.

This is an official U.S. Navy websiteUpdated: August 31, 2020
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Click here to go to Certified Administrative Professional (CAP) COOL Snapshot page.

Renewal Period: 3 years

The International Association of Administrative Professionals (IAAP), Certified Administrative Professional (CAP) credential is recommended for mid-career level administrative professionals. CAPs should have basic knowledge of office technology, records administration, and management, and know how to apply the principles of human relations and communications. Candidates must meet a combination of experience and education requirements and pass a written exam.
Click here to go to Professional in Human Resources (PHR) COOL Snapshot page.

Renewal Period: 3 years

The Human Resource Certification Institute (HRCI), Professional in Human Resources (PHR) certification is designed for the HR professional who focuses on program implementation, has a tactical/logistical orientation, is accountable to another HR professional within the organization and has responsibilities that focus on the HR department rather than the whole organization. Candidates should have knowledge in areas including, Business Management, Talent Planning and Acquisition, Total Rewards, Employee and Labor Relations, and Learning and Development. Candidates must meet experience and/or education requirements and pass a written examination.
Click here to go to Senior Professional in Human Resources (SPHR) COOL Snapshot page.

Renewal Period: 3 years

The Human Resources Certification Institute (HRCI), Senior Professional in Human Resources (SPHR) certification is designed for big-picture thinkers responsible for planning rather than implementing HR policy. SPHR candidates possess mastery of the strategic and policy-making aspects of HR management as practiced in the U.S., such as accountability for HR department goals, breadth and depth of knowledge in all HR disciplines, and understanding business issues beyond the HR function. Candidates must meet a combination of experience and education requirements and pass a written exam.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Office 2013 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Office 2013 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. Key technologies include Word, Excel, PowerPoint, Access, Outlook, SharePoint and OneNote. Candidates must pass one certification exam. There are no experience requirements for this certification but Microsoft Learning recommends that a candidate have hands-on experience with the product prior to testing.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Office 2016 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Office 2016 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. Key technologies include Word, Excel, and PowerPoint. To earn the Microsoft Office Specialist: Microsoft Office 2016 certification, candidates must pass three certification exams related to the key technologies. There are no experience requirements for this certification but Microsoft Learning recommends that a candidate have hands-on experience with a product prior to testing.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Excel 2016 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Office 2016 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft Excel 2016 certification, candidates must pass one, performance-based exam. While there are no experience requirements for this certification, candidates should understand the purpose and common usage of program functionality in order to successfully complete the tasks in each of the projects in the exam.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Excel 2016 Expert COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Excel 2016 Expert credential is targeted towards individuals who wish to demonstrate advanced skills in key Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft Excel 2016 Expert certification, candidates must pass one, performance-based exam. While there are no experience or pre-requisite requirements for this certification, candidates should understand the purpose and common usage of the program functionality in order to demonstrate proficiency with the advanced features of Excel 2016.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Access 2016 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Access 2016 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft Access 2016 certification, candidates must pass one, performance-based exam. While there are no experience requirements for this certification, candidates should understand the purpose and common usage of program functionality in order to successfully complete the tasks in each of the projects in the exam.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Outlook 2016 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Outlook 2016 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft Outlook 2016 certification, candidates must pass one, performance-based exam. While there are no experience requirements for this certification, candidates should understand the purpose and common usage of program functionality in order to successfully complete the tasks in each of the projects in the exam.
Click here to go to Microsoft Office Specialist (MOS): Microsoft PowerPoint 2016 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft PowerPoint 2016 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft PowerPoint 2016 certification, candidates must pass one, performance-based exam. While there are no experience requirements for this certification, candidates should understand the purpose and common usage of program functionality in order to successfully complete the tasks in each of the projects in the exam.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Word 2016 COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Word 2016 credential is an entry-level certification for individuals who wish to demonstrate expertise in using Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft Word 2016 certification, candidates must pass one, performance-based exam. While there are no experience requirements for this certification, candidates should understand the purpose and common usage of program functionality in order to successfully complete the tasks in each of the projects in the exam.
Click here to go to Microsoft Office Specialist (MOS): Microsoft Word 2016 Expert COOL Snapshot page.

Renewal Period: Lifetime

The Microsoft Office Specialist (MOS): Microsoft Word 2016 Expert credential is targeted towards individuals who wish to demonstrate advanced skills in key Microsoft Office programs. To earn the Microsoft Office Specialist: Microsoft Word 2016 Expert certification, candidates must pass one, performance-based exam. While there are no experience or pre-requisite requirements for this certification, candidates should understand the purpose and common usage of the program functionality in order to demonstrate proficiency with the advanced features of Word 2016 for document and content management and for advanced formatting.

In Demand

This certification is considered in demand. The U.S. Department of Labor sponsored CareerOneStop's analysis indicates the certification is frequently mentioned in online job postings.

Click for external link to CareerOneStop's Credentials Center.

Navy Bucks

Credential voucher or reimbursement for credential exam, re-certification, or maintenance fee has been approved for payment through the Navy's Credential Program Office. To get a voucher request form, click Menu at the top of any page, then click "2 Complete Voucher and Apply" under Credentialing Steps.

GI Bill®

Reimbursement for exam fees has been approved for payment through the GI Bill.

Note: GI Bill approval data is updated quarterly. For the latest information, visit the WEAMS Licenses/Certifications Search page. Make sure to select "Both" in the LAC Category Type drop-down before searching.

Click to go to the external link for GI Bill licensing and certification information.

Some

Credential is related to some tasks associated with the duties of the rating (at least one critical task but less than 80%)

Most

Credential is directly related to most of the major duties associated with the rating (at least 80%)

Other

Credential is related to this military occupation, but is more advanced or specialized and therefore will likely require additional education, training, or experience

High

Highly attainable: Credential is related to the duties performed within the military occupation, the minimum education requirement = HS or less and/or minimum experience = 2 years or less experience and no additional requirements.

Medium

Moderate ease of attainment: Credential is related to the duties performed within the military occupation, the minimum education requirement = Associate's and/or prerequisite and/or minimum experience = more than 2 years and less than 10 years of experience.

Low

May be difficult to attain: Credential is related to the duties performed within the military occupation, the minimum education requirement is a Bachelor's degree, and/or minimum experience is 10 or more years.

Most – Tasks in these careers match most duties of the military job or specialty (approximately 80% or greater)
Some – Tasks in these careers match some duties of the military job or specialty (greater than 20% but less than 80%)
Bright Outlook – new job opportunities are very likely in the future for this job

Registered Apprenticeship

An apprenticeship program is registered with the U.S. Department of Labor. Go to the Apprenticeship Finder and enter career path or location to find apprenticeship opportunities.

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This credential has been accredited by: